Key Dates

Deadline for submission: August 18, 2021 @ 11:59 PM EDT
Acceptance notifications: Will be sent the week of September 6, 2021
Draft Presentations due in PowerPoint format: November 1, 2021
FINAL Presentations due in PPT format: November 11, 2021


Submission Guidelines

IMPORTANT! We suggest you first develop and save your submission proposal in Word then copy and paste the information into the appropriate sections in the online form.  The online form does not have spell check so editing your submission in advance ensures greater accuracy.
NOTE: Presentations must offer professionally relevant topics and avoid marketing any product, person, or business service. All sessions are intended to provide professional development and, therefore, attendees receive Professional Development Hour (PDH) credits. The National Council of Examiners for Engineering and Surveying (NCEES) defines a PDH presentation as a professionally relevant instruction or presentation.  Sessions can be individual presentations, moderated panel discussions, moderated roundtable discussions, or case studies.  


SUBMISSION INSTRUCTIONS & Important Tips for Completing the CFP

  •  All speakers must accept the Content Speaker Agreement terms and conditions at time of submission
  • The Title should capture the essence of your session in seven (7) words or less
  • A 200–400-word description of the session content – the description should “sell” your session to the reviewers – be concise about the value to the audience
  • A 50-word summary of the session to be used in conference promotional materials –brief summary should SELL YOUR SESSION!  Make it catchy so people want to attend  
  • Four (4) burning questions the session will answer – solutions your session provides
  • A 100–150-word biography of the presenter or each panelist
  • Presenter(s) qualifications on the subject matter
  • DO NOT SUBMIT if you are unwilling to present virtually should that be required

PLEASE NOTE: Upon acceptance, we may modify the session title and description to fit into our writing style and format for promotional materials, website, and onsite guide.

Please submit no more than two (2) presentation proposals. 


FIVE FOCUS AREAS

Educational sessions will be organized into focus areas.  Each focus area’s sub-set clearly defines the type of presentation proposals desired.  Be sure to indicate your targeted audience (start-up, mid-level, advanced) and be mindful of the topic areas requested.  A session could be a stand-alone topic or grouped together with other topics for a broader session. Session length is one (1) hour to include time for Q&A.


Entering the Federal Marketplace - the to-dos for small businesses just venturing into government contracting.  Topics may include subjects such as:

  • Business Basics – organization, operations, finance
  • Funding – seed, working capital
  • Insurance / Bonding
    • The ins & outs of insurance. What type of insurance do you need to have (GL, umbrella, vehicle & professional) to protect yourself as it pertains to the construction and professional service industries
    • How to grow your bonding and financial capacity
  • Business Processes – project management, etc.
  • Contracts – Subcontracts, Teaming, JVs, understanding federal contract clauses
    • Large companies and what they expect from small business’ “Learn what they want to succeed”
    • Enhance your subcontract agreement & understand your main contract
  • Compliance & Reporting
  • Government contracting and Compliance under the Biden Administration
  • Understanding NAICS - #s, sizes, etc.
  • Understanding the FAR
  • Understanding Federal Contract Vehicles - SATOC vs MATOC vs IDIQ, etc.
  • Successful federal project delivery (initial contract, small projects)
  • Building past performance

Marketing and Business Development - ideas and approaches to promote and position a business.  Topics may include subjects such as:

  • How to write a winning proposal
  • Capability statements that shine
  • Pricing Strategies
  • Market/Service / Geographic expansion strategies
  • Networking and teaming strategies
  • Marketing / Sources Sought, RFI, RFQ & RFP / Capabilities / Cards
  • Building your network
  • Successful BD / Sales Strategies (beyond SAM.gov)

Regulations, Rules, and the Government Framework - what businesses need to understand about government laws, guidelines, and programs. Over the last year and a half, there have been extensive updates to large, small business, socio-economic, mentor protégé, and joint venture regulations. Topics may include subjects such as:

  • Strategic Teaming & Joint Ventures (large and small)
  • Mentor-Protégé
    • All small Mentor-Protégé Programs (SBA as well as other agency programs)
    • Subcontracting / Subcontractor Management
  • Supplier Diversity (local gov’t / commercial)
  • Making money in federal contracting
  • Changes to the FAR and other regulations
    • Understand FAR regulations to mitigate liability in the construction and professional services industry
    • New regulation changes affecting the HUBZone, women - owned and 8(a) certifications
  • Construction clauses that can protect or effect your business
  • Changes to the EPA and environmental regulations
  • Understanding the Brooks Act and limitations for 8(a) direct awards
  • REA Case Legislation 
    • Trends for REA filings, duration within which agencies need to respond by, next steps if REAs are rejected
  • Labor Law requirements under Part 22 of the Federal Acquisition Regulation
  • Application of Labor Laws to Government Contracts
  • Unilateral Modifications

Advanced Business and Procurement Strategies - means and methods for established businesses looking to excel. Topics may include subjects such as:

  • How to compete after graduating from 8(a) / growing out of size standard
  • The new GSA Multiple Award Schedule and other contracting mechanisms
  • From Government/Military to Civilian Life
  • Mergers & Acquisition
  • Profitability / Valuation
  • Understand your financial statement and position your business to sustain your business development efforts
  • Managing and mitigating Risk- prevent subcontractor’s defaults
  • Succession Planning
  • Prepare early to exit the 8(a) program

The New Business Landscape –what businesses need to know to protect their business and operate in the current / post COVID environment of 2021 and 2022. Topics may include subjects such as:

  • Lessons learned from COVID and how to operate in a post COVID environment 
  • Retooling your workforce
  • Working Virtually understanding the New Norm
  • SBA Assistance – How to navigate programs
  • Workers Comp liability exposure
  • Banking relationship importance

Abstract Evaluations and Notification Process

Abstracts are evaluated using a peer review process. Each abstract will be evaluated by a panel of Small Business Council members and Small Business professionals from the Society of American Military Engineers (SAME), VA, USACE, NAVFAC and USAF using the following criteria: quality of abstract, accuracy, overall quality of writing, references, and relevance of the subject to the focus areas. The review process takes four weeks to complete. Notifications of acceptance for the SAME SBC 2021 Small Business Conference will be sent the week of September 6, 2021.


Conference Information and Questions

The SBC Call for Presentations is being managed and executed by the Society of American Military Engineers (SAME).  For conference details such as the schedule at- a -glance, location, registration fees, exhibiting and sponsorship opportunities, and travel and lodging, please refer to the conference website at www.samesbc.org.

If you have any questions or need assistance, please contact us at sessions@same.org.



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