Networking Appointments

This year’s Small Business Conference features one-on-one appointments between Small Businesses and Government Agencies/Large Businesses (“Hosts”) both in-person in Atlanta from Nov. 17-19 and virtually from Dec 1-3. These meetings will lay the foundation to develop new client-consultant relationships! All appointments are on a first-come, first-served basis. Parties will be matched based on criteria that Hosts need to fill.

Small Business Attendees can begin requesting appointments at Noon EST on Monday, November 1, 2021

NOTE: Participants can schedule and manage appointments in the Virtual Event Platform (VEP), using the SmartMatch Appointments module:

  • Login here: https://www.samesbc.org/virtual_event_entrance.cfm
  • Go to Networking in the top menu
  • Select Networking Portal or Exhibitor Networking

    Here’s how it works:
  • Government Agencies/Large Businesses ("Hosts") will complete a profile indicating what types of Small Businesses they are looking for (criteria such as primary NAICS code, small business designations, where business is conducted).
  • Upon registering for SBC, those individuals who indicate they desire to participate in Matched Networking will complete a profile about their company and the work they do. Some of the profile questions correspond to the Hosts' requirements. Other questions on the profile have specifically been requested by Hosts as important to understand.
  • Attendees will see which Hosts they match with and can request appointments with them….and know that they have met some or all of the desired criteria for the Host, making a future relationship that much closer!
  • How to Guides:
 
In-person One-on-One Matched Networking appointments will be conducted on site at SBC:
Wednesday, November 17, 2021: 1:00 PM - 5:00 PM EST
Thursday, November 18, 2021: 10:30 AM – 5:00 PM EST
Friday, November 19, 2021: 8:30 AM - 11:30 AM EST
 
Virtual Matched Networking Appointments will be made available through the SBC Virtual Event Platform:
 
Wednesday, December 1, 2021: 10:00 AM - 8:00 PM EST
Thursday, December 2, 2021: 8:00 AM – 8:00 PM EST
Friday, December 3, 2020: 8:00 AM - 6:00 PM EST
*Please note, availability is at the discretion of each Host; Hosts are not available for the entirety of the posted time period.
 
Hosts (Government Agencies/Large Businesses) can update their profiles and schedules starting the beginning of October. Attendees will answer similar questions when they register for the event. When a Host logs into their Matched Networking scheduling portal, they can see the attendee’s information and matched networking score. The score is based on the correlation between questions answered by each party. The score will help the Hosts determine if the attendee is a good fit. Attendees can make appointments with any Large business/Public Agency regardless of their matched networking score.

What you need to know:

Appointments are 15 minutes long with a 5-minute break between appointments.
All appointments are ONE-ON-ONE! Participants will meet with the Host individually.
All appointments are in person appointments November 17-19 will take place during the event in Atlanta, GA in rooms B304/B305/B306
All VIRTUAL appointments will take place December 1-3, 2021 through our virtual event platform 
All in person attendees will have access to in-person and virtual appointments.
If appointments are available once the conference begins, individuals may book additional appointments beyond the initial 3.
Please honor all appointments in your schedule. If you are unable to make an appointment due to a schedule conflict, Please message the other party and ask to reschedule.
 
SAME is not responsible for making appointments, approving appointments, accepting or denying appointments, checking appointment schedules, providing appointment reminders, ensuring the accuracy of the Host's availability, and does not guarantee that appointment requests will be accepted by the Hosts.

Small Businesses

Attendees can access and complete the Matched Networking Profile on November 1, 2021. Attendees will log info our Virtual Event Platform to manage their profiles and sent appointment request. Log into your Attendee Service Center account to review your profile and make sure it is complete and up-to-date; certain questions in the profile are used to create your matches. When appointment requests open, you will see a tab “Matches” – look here to see with which Hosts you match – THESE ARE THE AGENCIES AND COMPANIES LOOKING SPECIFICALLY FOR WHAT YOU PROVIDE.
 You’ll see a score under the column “answer match” which shows you how many criteria you have met
 Under the “Make Appointment” column, click on the calendar icon to request an appointment with that Host. Remember you may initially request only 3 appointments.
Hosts must, in turn, accept your appointment request – not all requests are guaranteed. Notifications are sent from the system to alert both parties of the appointment.
You can log into the ASC at any time to see your personal appointment requests, approved appointments, and appointment schedule
Complete the appropriate "Supplemental Information Form" and email it, along with your capabilities statement, to your host
Business to Business Supplemental Information Form
Business to Government Supplemental Information Form

Government Agencies & Exhibiting Companies (Hosts)

Hosts (Government Agencies/Exhibiting Hosts) can access and complete the Matched Networking Host Profile form mid October, via the Exhibitor Service Center (ESC). Anyone who indicated an interest in serving as a host will receive notification and instructions when it's ready to access. 
 
The host profile correlates to questions posed on the attendee profile, creating a list of matches presented to the attendee.  Attendees can then request an appointment with the Hosts.
 
When a Host logs into their matchmaking portal, they can see the attendee’s profile and matchmaking score. The score may help hosts determine if the attendee is a good fit for them. Attendees can request appointments with any Large business/Public Agency regardless of their matchmaking score. After reviewing the attendee’s profile, accept the appointment if you’d like to meet with the individual. Decline the appointment if you are unable to work together at this time; it is appropriate and acceptable to decline an appointment if they cannot fill the requirements you need – set up an informational meeting after the conference to discuss possibilities down the road! Remember that there are thousands of participants so someone else will definitely want that time slot!
 
Hosts should log in to the ESC and look for the Matched Networking menu item to manage their schedule – the Host controls what times they are available for attendees to request appointments. The schedule defaults to show that the Host is available at every appointment time frame – it is imperative that the Host blocks the times the Host is not available. Please block necessary breaks, sessions you need to attend, meetings and lunch as you see fit. It is the Host’s responsibility to log into the ESC account to set and manage their schedule!
 
Small Businesses will request appointments with you. You must either accept or decline the appointment requests. Notifications are sent from the system to alert both parties of the appointment. You can log into the ESC at any time to see your appointment requests, review the profile of the attendee, approved appointments, and appointment schedule. There is no deadline for small businesses to request appointments for time slots that are open so it is important to check your schedule and appointment requests through the conference. It is imperative that Hosts honor all appointments that they approved.

 

During the Event

All In Person One-on-One Matched Networking Appointments will take place at the Georgia World Congress Center in rooms B302-306 . All appointment holders and Hosts should arrive to our Matched Networking Rooms at the start of each scheduled appointment. As a reminder, each appointment is 15 minutes long with a 5 min break in between. SAME will not keep track of time for each appointment so we ask that both the Host and attendee respect each other’s schedules and arrive to the appointment on time and be aware of the length of each meeting.

Questions?  Need Help?  Contact the help desk by using our chat widget or call us at 703-549-3800




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