Attendee FAQ

 

 


Our 2021 SBC will be an in-person event at the Georgia World Congress Center in Atlant, GA with the opportunity for virtual attendance as well.  Visit the SBC website for updates in the coming weeks! 


Registration pricing can be found on the Registration Information Page of the SBC event website.


We are planning to open Registration on/about August 11, 2021.  Updates will be made to the Registration Information page, so keep an eye on that!


Full Conference Registration includes all Sessions, Networking Appointments, access to the Exhibit Hall (during show hours), including Networking Receptions and breakfast and lunch on Wednesday, Thursday, and Friday. You will also have access to the Virtual portion of the event.

One Day Registration includes all sessions on that day, breakfast and lunch on that day, and access to the Exhibit Hall for the day.  One Day registrations do not include access to the Virtual event.

Exhibit Hall Only Registration includes all activities and meals that are held in the Exhibit Hall.  This is only available to registrants who are with an Exhibiting Company and it will not include access to the Virtual event.


Virtual Registration includes access to the virtual platform to view the live-streamed General Sessions and Business Opportunity sessions; also the virtual Networking Appointments.  You will also have access to all recorded education sessions, once available.  Also included will be access to the virtual Expo Hall and other features of the virtual platform.


ALL in-person (Atlanta) and Virtual events (Virginia) and sessions will be held in Eastern Standard Time (EST).


You can view our Schedule at a Glance for our 2021 SBC.  This is an overview of what is taking place on each day.


Please visit the Sessions Page of the SBC website (available in September, 2021).  You can see the details of the education sessions, including the title, description, and Speaker(s) participating in each.  You can view these All or select a specific day.  You can also search by title, speaker, or track by clicking on "Search/Filter" at the top of the page.   


For the in-person event, all sessions will be attended live.  You will also receive access to the recordings of the Education Sessions.

For the virtual event, the General Sessions and Business Opportunities sessions will be live-streamed.  Education sessions will be recorded and you will have access to those recordings once they are available (usually within a few hours of the live session).
 


Once you are in the virtual platform, you will see a "Networking Portal."  Not only is this where you will find your personalized Agenda, but it's where you can join in on Chats and Discussion Groups.   
 


Yes, we will have an interactive Virtual Exhibit Hall ("Expo Hall") during VSBC.  The Expo Hall can be accessed from the Lobby of the virtual platform.  Once inside, you can click on the logo for any of the Exhibitors on that page.   You can also click on Expo Hall in the top toolbar and search for specific Exhibitors by Company Name, Keyword, or Product Category.   
 


No, you do not need to be a member of SAME to attend the Small Business Conference. However, SAME members do receive a discounted registration fee.

The option to become an SAME Individual Member is available through the Registration process.  If you have questions about SAME member types, you can visit our website CLICK HERE.

Please visit the Registration Information page of the SBC website for pricing information.


If you do not see your member record in the registration system, please send an email to member@same.org.


If your company has an SAME Sustaining Membership this does not mean that all employees have an SAME membership. Each organization with a Sustaining Membership must select its employees to be a Sustaining Membership Representative.

If you would like to find out if you are a Sustaining Member Representative or how to become one, please contact our Membership Department at or 703-549-3800 ext 131.


Online registration will stay open until the end of the conference. You can also register after the conference to access on-demand sessions.


Our 2021 SBC will not have any Guest/Spouse registrations or offerings.


All exhibitors attending SBC must be registered using the Booth Staff Registration Form.

No one is automatically registered to attend the conference. ALL Exhibiting Company Staff ATTENDING SBC MUST BE REGISTERED ONLINE.


Each virtual booth comes with (2) Complimentary Exhibitor Full Conference registrations. Those receiving the complimentary registrations must be registered online through the Booth Staff Registration form.

Once the two free registrations have been used, any additional registrations come with a fee. Please check the Registration section for pricing.


If your booth is not paid in full and approved by SAME, you will not see your company in the drop-down list. Keep in mind that this process is not instantaneous. Our staff makes every effort to check payments daily and approve paid companies as quickly as possible.

Please email exhibit@same.org if you have any questions regarding your booth payment status.


We accept credit card (Visa, American Express, Mastercard) and check payment.

If paying by check, please make payable to the Society of American Military Engineers. Please mail your check with a copy of your invoice.

Mail to:
SAME
Attn: Accounting - 2020 SBC
1429 King Street, Suite 100
Alexandria, VA 22314

Tax ID#: 53-0196491 [this number may also be called the TIN or EIN]

DUNS #: 09-636-6455

CAGE/NCAGE: 1E104


Yes. You can pay for your registration with multiple credit cards.

When you get to the "Review" page on the registration form you will see a credit card icon. Click on the icon then assign each registration item to the payment method number using the radio buttons. Click continue to go to the "Payment" page. This is where you will enter your credit card information.


Please make checks payable to the Society of American Military Engineers.  Mail your check with a copy of your invoice to:

SAME
Attn: Accounting - 2021 SBC
1420 King Street, Suite 100
Alexandria, VA 22314

*Please note; registrations submitted after October 29, 2021, cannot be paid by check due to mailing and processing times.  Payment must be made with a credit card.*


Cancelations will be accepted through October 22, 2021 and must be received in writing, to registration@same.org. Registration fees will be refunded in full minus a handling and processing charge of $75.00 for individual registration. If your registration fee is $0.00, you will not be charged a cancelation fee if you cancel.SAME regrets that refunds cannot be issued after October 22, 2021, or for no-shows, except for deployed forces with orders. You may also transfer your registration to a colleague if circumstances prevent you from attending the conference. Please see the Registration page for details about transferring a registration.

The cancelation fee and deadline do not apply to government registrations. Government registrations will receive full refunds at any time. Please send cancelation requests to registration@same.org


To retrieve your registration invoice/receipt, please login to the Attendee Service Center. Your login information is located in your confirmation email.


Please send an email to registration@same.org notifying us that you need to transfer your registration. Please include the following information for the new registrant:

1. Full Name (Prefix, First Name, Last Name, Suffix)
2. Badge Name/Nickname (if applicable)
3. Organization
4. Work Address
5. Position Title
6. Email address
7. Work Phone Number
8. Cell Phone Number
9. Emergency Contact Name and Phone Number
10. Attendee Type (Private Industry, Academia/Non-Profit, etc)
11. Small Business Designations, if SB and if applicable (
12. Main Job Responsibility
13. Seniority Level (entry, mid, senior, executive)
14. States your Company does business (All 50 States is an option)
15. Primary NAICS Code, if aplicable
16. DUNS #, if applicable 

Please Note: If the substitute's membership category is different from original registrant's, the registration fee difference will be charged. Please contact our membership department at member@same.org if you need to verify membership status.

Once the transfer has been completed, a confirmation email will be sent to the new registrant.


Yes. If you would like to register now but pay later please select, "Send Invoice" as your payment method. When you are able to pay for your registration, please login to the Attendee Service Center. Your login information is located in your confirmation letter.

All payment is due 10 days after registering. You will not be able to retrieve your badge and conference materials for the in-person event or access the virtual sessions for the virtual event until payment in full is made.


An attendee list will be posted in the Attendee Service Center (ASC) two weeks prior to the conference (11/02/21) and a final list is posted within one week after the conference. Your login to the ASC can be found in your registration confirmation letter.





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