Frequently Asked Questions

 

 


You can find out all event information here:  https://www.samesbc.org/

The officers of the SAME Board of Direction have decided that SBC will be virtual. There is too much uncertainty about whether large gatherings will be allowed in November and the services have indicated they are not likely to approve in-person attendance even if they are permitted. Making a decision now gives us the maximum amount of time to be able to deliver the best virtual SBC that we can with all the elements you expect.


You will need to register for the event, as all other SAME National events. 

Once the sessions are finalized, we will send out an email to all registered attendees.  You will then need to Login to the Attendee Service Center (ASC) by using the Login provided in your registration confirmation email.  Once in the ASC, you will click on "Session Selection" on the left navigation bar and select the sessions you want to attend.  Be sure to scroll to the bottom of that page and click on Submit!  

When the event begins, you will Login to the ASC.  An "Attendee Webinar Entrance" item will be on the left navigation bar.  Click on that and all of your selected sessions will appear.  When you can enter a session (15 minutes before), the box will change to "Enter Webinar."  Click on that and you will be in a waiting room, but will join once the session begins. 


No, you do not need to be a member of SAME to attend the Small Business Conference. However, SAME members do receive a discounted registration fee.

The option to become an SAME Individual Member is available through the Registration process.  If you have questions about SAME member types, you can visit our website CLICK HERE.

Please visit the Registration Information page of the SBC website for pricing information.


If you do not see your member record in the registration system, please send an email to member@same.org.


If your company has an SAME Sustaining Membership this does not mean that all employees have an SAME membership. Each organization with a Sustaining Membership must select its employees to be a Sustaining Membership Representative.

If you would like to find out if you are a Sustaining Member Representative or how to become one, please contact our Membership Department at or 703-549-3800 ext 131.


We expect about 4000 Attendees, 30% Govt. with the majority of those being USACE employees.


Online registration will stay open until the end of the conference. You can also register after the conference to access on-demand sessions.


The Virtual SBC will not have any Guest/Spouse registrations or offerings.


All exhibitors attending Virtual SBC must be registered using the Booth Staff Registration Form.

No one is automatically registered to attend the conference. ALL STAFF ATTENDING VSBC MUST BE REGISTERED ONLINE.


Each virtual booth comes with (2) Complimentary Exhibitor Full Conference registrations. Those receiving the complimentary registrations must be registered online through the Booth Staff Registration form.

Once the two free registrations have been used, any additional registrations come with a fee. Please check the Registration section for pricing.


If your booth is not paid in full and approved by SAME, you will not see your company in the drop-down list. Keep in mind that this process is not instantaneous. Our staff makes every effort to check payments daily and approve paid companies as quickly as possible.

Please email exhibit@same.org if you have any questions regarding your booth payment status.


We accept credit card (Visa, American Express, Mastercard) and check payment.

If paying by check, please make payable to the Society of American Military Engineers. Please mail your check with a copy of your invoice.

Mail to:
SAME
Attn: Accounting - 2020 SBC
1429 King Street, Suite 100
Alexandria, VA 22314

Tax ID#: 53-0196491 [this number may also be called the TIN or EIN]

DUNS #: 09-636-6455

CAGE/NCAGE: 1E104


Yes. You can pay for your registration with multiple credit cards.

When you get to the "Review" page on the registration form you will see a credit card icon. Click on the icon then assign each registration item to the payment method number using the radio buttons. Click continue to go to the "Payment" page. This is where you will enter your credit card information.


Please make checks payable to the Society of American Military Engineers.

Mail your check with a copy of your invoice to:

SAME
Attn: Accounting - 2020 VSBC
1420 King Street, Suite 100
Alexandria, VA 22314


Cancelations will be accepted through October 30, 2020 and must be received in writing, to registration@same.org. Registration fees will be refunded in full minus a handling and processing charge of $75.00 for individual registration. If your registration fee is $0.00, you will not be charged a cancelation fee if you cancel.SAME regrets that refunds cannot be issued after October 30, 2020, or for no-shows, except for deployed forces with orders. You may also transfer your registration to a colleague if circumstances prevent you from attending the conference. Please see the Registration page for details about transferring a registration.

The cancelation fee and deadline do not apply to government registrations. Government registrations will receive full refunds at any time. Please send cancelation requests to registration@same.org


To retrieve your registration invoice/receipt, please login to the Attendee Service Center. Your login information is located in your confirmation email.


Please send an email to registration@same.org notifying us that you need to transfer your registration. Please include the following information for the new registrant:

1. Full Name (Prefix, First Name, Last Name, Suffix)
2. Badge Name/Nickname (if applicable)
3. Organization
4. Work Address
5. Position Title
6. Email address
7. Work Phone Number
8. Cell Phone Number
9. Emergency Contact Name and Phone Number
10. Attendee Type (Private Industry, Academia/Non-Profit, etc)
11. Small Business Designations, if SB and if applicable (
12. Main Job Responsibility
13. Seniority Level (entry, mid, senior, executive)
14. States your Company does business (All 50 States is an option)
15. Primary NAICS Code, if aplicable
16. DUNS #, if applicable 

Please Note: If the substitute's membership category is different from original registrant's, the registration fee difference will be charged. Please contact our membership department at member@same.org if you need to verify membership status.

Once the transfer has been completed, a confirmation email will be sent to the new registrant.


Yes. If you would like to register now but pay later please select, "Send Invoice" as your payment method. When you are able to pay for your registration, please login to the Attendee Service Center. Your login information is located in your confirmation letter.

All payment is due 10 days after registering. You will not be able to access the virtual sessions in the Attendee Service Center until payment in full is made.


An attendee list will be posted in the Attendee Service Center two weeks prior to the conference and a final list is posted within one week after the conference. Your login to the Attendee Service Center can be found in your registration confirmation letter.