Attendee FAQs

Our 2022 SBC will be an in-person only event at the Music City Center in Nashville, TN.  For more details visit the SBC website and watch for future updates! 

SAME is requiring those attending SBC to be Fully Vaccinated or take a Rapid Test upon arrival with a Negative test result. If the test result is positive, you must quarantine and cannot participate in SBC activities.

Review all of our Health & Safety Information HERE.

No.  All individuals onsite at SBC must be eighteen (18) years of age or older. There are no exceptions to this policy.

Registration pricing can be found on the Registration Information Page of the SBC event website.

What's included with your Registration: 

Full Conference Registration includes all General and Education Sessions, Networking Appointments, access to the Exhibit Hall (during show hours), including Networking Receptions and breakfast and lunch on Wednesday, Thursday, and Friday.

One Day Registration includes all General and Education sessions on that day, breakfast and lunch on that day, and access to the Exhibit Hall (during show hours) for that day. 

Exhibit Hall Only Registration includes all activities and meals that are held in the Exhibit Hall.  This is only available to registrants who are with an Exhibiting Company.

We are planning to open Registration in early to mid July, 2022. Updates will be made to the Registration Information page, so keep an eye on that!

A link to SBC Housing will be available on the SBC Travel & Lodging page around the same time that Registration opens.  Visit this page, once available, to secure your Hotel room before the Hotel cutoff dates!

Please do not contact the hotels directly! Reservations must be made through Connections Housing to receive the SAME rates and to be in SAME's blocks.

All sessions and events that will be included in our 2022 SBC can be found on the Schedule-At-A-Glance!

ALL SBC events will be held in Nashville, TN which is in the Central Time Zone.

You can view our Schedule at a Glance for our 2022 SBC.  This is an overview of what is taking place on each day and will be updated as needed.

No, you do not need to be a member of SAME to attend the Small Business Conference (SBC). However, SAME members do receive a discounted registration fee.

The option to become an SAME Individual Member is available through the Registration process.  If you have questions about SAME member types, you can visit our website click HERE.

Please visit the Registration Information page of the SBC website for pricing information.

If you do not see your member record in the registration system, please send an email to

If your company has an SAME Sustaining Membership this does not mean that all employees have an SAME membership. Each organization with a Sustaining Membership must select its employees to be a Sustaining Membership Representative.

If you would like to find out if you are a Sustaining Member Representative or how to become one, please contact our Membership Department at or 703-549-3800 ext 131.

We expect about 3,000 Attendees, 20% Govt. with the majority of those being USACE employees.

Online registration will stay open until the end of the conference. You can also register after the conference to access on-demand sessions.

Our 2022 SBC will not have any Guest/Spouse registrations or offerings.

Each Booth comes with (2) Complimentary Exhibitor Full Conference registrations. Those receiving the complimentary registrations must register through the Booth Staff Registration form.

Once the two free registrations have been used, any additional registrations come with a fee. Please check the Registration Information page for pricing.

If your booth is not paid in full and approved by SAME, you will not see your company in the drop-down list. Keep in mind that this process is not instantaneous. Our staff makes every effort to check payments daily and approve paid companies as quickly as possible.

Please email if you have any questions regarding your booth payment status.

We accept credit cards (Visa, American Express, Mastercard), ACH, and check payments.

If paying by check, please make it payable to SAME and mail it with a copy of your invoice to the address below.  PLEASE NOTE: This is a new payment address.

Mail to:
Society of American Military Engineers (SAME)
P.O. Box 360795
Pittsburgh, PA 15251-6795

Tax ID#: 53-0196491 [this number may also be called the TIN or EIN]

Yes. You can pay for your registration with multiple credit cards.

When you get to the "Review" page on the registration form you will see a credit card icon. Click on the icon then assign each registration item to the payment method number using the radio buttons. Click continue to go to the "Payment" page. This is where you will enter your credit card information.

If paying by check, please make it payable to SAME and mail it with a copy of your invoice to the address below.  PLEASE NOTE: This is a new payment address.

Mail to:
Society of American Military Engineers (SAME)
P.O. Box 360795
Pittsburgh, PA 15251-6795

Tax ID#: 53-0196491 [this number may also be called the TIN or EIN]

Cancelations will be accepted through COB (5:00 pm  EDT) on October 7, 2022, and must be received in writing, to Registration fees will be refunded in full minus a handling and processing charge of $100.00 for individual registration. If you are a government employee or your registration fee is $0.00, you will not be charged a cancelation fee if you cancel. SAME regrets that refunds cannot be issued after October 7, 2022. You may transfer your registration to a colleague if circumstances prevent you from attending the event.

The cancelation fee and deadline do not apply to government registrations. Government registrations will receive full refunds at any time. Please send cancelations to

To retrieve your registration invoice/receipt, please login to the Attendee Service Center. Your login information is located in your confirmation email.

To transfer your registration to someone else in your company, please have the substitute register for SBC. When they get to the Payment page, click the down arrow for the “Payment Method” (defaults to "credit card') and select “send invoice” from the menu. They should complete the Registration, but do not pay. Then, send an email to when this is completed to request the transfer. Your original registration will be canceled and the fee paid will be transferred to the substitute’s registration. *If the substitute’s fee is different (member vs non-member) the difference will be charged.*  Transfer requests will be accepted until COB (5:00 pm, EST) on Friday, October 28, 2022.  After this deadline, transfers must be completed onsite. 

Yes, for Government attendees, if you would like to register now but pay later please select, "SPECIAL" as your Payment Method.  Click on the down arrow and select this from the menu; defaults to "credit card."  When you are able to pay for your registration, please login to the Attendee Service Center and make payment. Your login information is located in your confirmation letter.  Payment must be made prior to the start of the conference.

A Pre-Conference Attendee List will be posted in the Attendee Service Center (ASC) two weeks prior to the conference and a final list is posted within one week after the conference. Your login to the ASC can be found in your registration confirmation letter.

Yes, there is a UPS Store located inside the Music City Center. View details HERE!

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